Governors' Annual Report Ysgol Dyffryn Conwy

Ysgol Dyffryn Conwy, Ffordd Nebo, Llanrwst, Conwy, LL26 0SD.

2019—2020

Governors’ Annual Report

Ysgol Dyffryn Conwy

 2 
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counts. 
 
Details                             Page 
 
Introduction                              3 
 
Governors’ Vision and Foreword by the Chair           4 
       
Looking Back on 2019/20                                5  - 12  
 
  Pupils, Teachers and Ancillary Staff                    5 
  Governors’ Work                     6  - 7 
  Key indicators KS3                        8    
  Key indicators KS4                                8 
  Attendance Data                        8 
  Activities                            8 
  Year 13 College/University Placements  and Courses      9 
  Final Account 2019-2020                   10 
  School Development Plan—Priorities 2019-20          11 
 
2020/2021 Academic Year                         12   
 
  School Priorities and Post Inspection  
         Improvement Plan 2020-2021               12 
  Term and INSET Dates                     13   
  The School Day                        13 
   
 
Information and Policies                     17  - 20  
 
  Curriculum Policy                             14 
  School Category and Language Policy             15   
  Equality Policy                          16   
  Additional Learning Needs Policy                    17 
  Lunchtime Arrangements                   17 
  Facilities and Resources                        18 
  What is the School’s Provision for Sport                  18  
  School Uniform                        19   
  Links with the Community                   20  
  Who’s Who?  -  List of Governors               21  
             
 
 
 
 

Governing Bodies of maintained schools are required to produce an Annual Report to

Parents. The content of the report is statutory, although Governing Bodies may choose

to add information that may be useful.

The annual report is the main formal method by which the Governing Body can demon-

strate their accountability to Parents. It offers an opportunity not only to communicate

with Parents - what’s been happening at the school during the previous year but also to

share the Governing Body's plans for promoting high standards of educational achieve-

ment and to actively gather Parents' views on the future.

The Regulations allow schools to provide a full report only to parents who request a

copy and publish a summary for all Parents.

A copy of the full Report can be found on the school website:

ysgoldyffrynconwy.org

The previous requirement that a governing body hold an annual meeting for parents

has been superseded and under section 94 of the School Standards and Organization

(Wales) Act 2013, parents may request up to 3 meetings in a school year with the gov-

erning body their school.

No request was made to hold an annual meeting during 2019/20.

Information about Parent-Governor vacancies/upcoming elections:

The term of four of our parent governors came to an end (August 2020) and nomina-

tions were invited in September 2020 — these have now been filled.



“Our goal is to develop every child to

ensure that all achieve their potential

in many areas and through a variety

of activities and opportunities.”

Foreword by the Chair

I am pleased to present the governors' report for the year 2019-2020.

To begin with I would like to thank you for your co-operation and assistance

at an unprecedented time. I also thank the school staff for their work and

perseverance in keeping the school open and continuing with the education

of the pupils. We are very aware of the importance of the pupils health and

well-being and through everything continue to ensure an environment that

reduces anxiety and provides an opportunity to discuss their feelings openly.

It has also been a year of change for staff and our special thanks go to Elan

Davies for her hard work over the years ensuring the best opportunities for

the pupils. We were comforted to find that our A level pupils despite the

complexities of assessment schemes have been able to access their chosen

college /university courses. We are also proud of the achievements of our

GCSE pupils so that they too can continue their education or transition into

careers. We also thank Llio Japheth for her work as an Assistant Headteach-

er who contributed greatly to teaching and learning within the school and

wish her well for the future.

It has also been a year of financial concerns and there have been regular

discussions with Conwy Authority to ensure effective education and to safe-

guard that we are not in debt. We as governors continue to keep a close eye

on our finances.

Through technology we proceeded to interview for a new Headteacher in a

virtual fashion and we welcome Mr Owain Gethin Davies . He diligently pro-

vides the school with a strong sense of direction and responds professionally

in times of concerns about the health of staff and pupils. Through his and

his staff's experience we are increasingly looking at establishing and refining

the virtual methods of distance teaching and effective links with pupils and

parents.

As governors, despite the complexities of the period, we plan ahead for the

adoption of the new Curriculum for Wales and prepare our staff to present

its content in relevant and effective ways. There is a busy time ahead and

we look forward to working closely with you.

Thanks again for your support.

Huw Roberts

Chair of the Governing Body

Governors’ Vision

By the middle of September 2019 there were 656 pupils and students registered at the

school.

Years 7 – 11 543 pupils (259 girls + 284 boys)

Years 12 – 14 111 pupils (64 girls + 47 boys)

111 pupils (49 girls and 61 boys) transferred from primary schools, 55 Year 11

students returned for Year 12, and 6 arrived from Ysgol y Moelwyn.

A total of 47 teaching staff are employed - 31 full time Teachers and 16 part time

teachers.

The school employed 4 Teaching Assistants, 2 Learning Mentors and 2 Supply Supervi-

sors and 6 Teaching Assistants based at Ysgol Dyffryn Conwy were employed by the

Education Authority.

In 2019—2020 we bid farewell to the following staff:

Mrs Helen Tudor, ICT Co-ordinator

Mr Danial Meredydd, Data Manager

Mrs Einir Jones, Primary Cluster Business Manager

-



 

’ 

In the discharge of their duties the Governors held the following meetings of the Full Body

and its Sub-Committees during the year.

Full Governing Body - 30/09/19, 10/12/19, 08/07/20 * (* Virtual)

Full Body Risk Assessment - 18/06/20 *, 25/06/20 *, 03/07/20 *

Finance / Staffing Sub-Committee - 23/10/29, 28/01/20, 11/02/20,

Staffing Sub-Committee - 26/11/19,

Finance Sub-Committee - 26/11/19, 24/02/20, 24/06/20 *, 06/07/20 *

Headteacher Performance Management Panel - 09/12/19

Buildings Sub-Committee - 04/03/20

Policy Sub-Committee - 15/10/19

Pupil Exclusion Panel - 10/10/19, 3/3/20

Marketing Sub-Committee - 09/10/19

Standards Sub-Committee - 24/09/19, 03/12/19

Planning Meeting - 09/06/06 *

Planning and Appointment Panels - 20/04/20 *, 01/05/20 *, 07/05/20 *, 11/05/20 *,

12/5/20 *, 20/05/20 *, 22/05 / 20 *, 27/05/20 *, 14/07/20 *, 20/07/20 *, 22/07/20 *.

Members also represented the Body in some other activities during the year. The Governors

claimed no expenses or subsistence during the year.

Here is an outline for parents of the issues that the Governing Body addressed during the

year.

Standards Sub-Committee 24/09/19

 Introduction to GWE and LEA monitoring methods.

 GWE Monitoring Report July 2019.

 Progress against priorities Summer & September 2019.

Full Governing Body 30/09/19

 Election of Officers

 Chairman's Matters: HWB, Training, Conwy Governors Association.

 Ratification of Instrument of Government - Constitution

 Confirm structure, terms of reference and membership of committees

 Agree the content of the governing body's statutory documentation

 Head teacher's Report

 School Improvement Plan 2019/20

 Submit minutes for confirmation

 Annual report to parents

Marketing Sub-Committee Meeting 09/10/19

 Governors' Annual Report to Parents.

Pupil Exclusion Panel 10/10/19

 Confidential

Policy Sub-Committee 15/10/19

 Discuss and adopt the policies with a review date of October 2019

 Election of Officers

 Report on Current Financial Position (Budget 2018/19)

’ 

Finance and Staffing Sub-Committee 23/10/19

 Election of Officers

 Update on staffing situation.

 Request from a member of staff

 Performance Management Process and Pay Policy.

 Current Financial Position (Budget 2019/20).

 Initial Financial Position 2020/21.

 Finance Sub-Committee Meeting 21/11/18

Staffing Sub-Committee 26/11/19

 Update on staffing situation.

Finance Sub-Committee 26/11/19

 Current Financial Position (Budget 2019/20).

 2020/21 Initial Financial Position Update.

 Conwy Instrumental Scheme

 County ICT Plan

 Update on cluster collaboration funding

Standards Sub-Committee 03/12/19

 Conwy Fast Track meeting report 15/10/19 - progress against the September review post im-

provement plan priorities.

 Progress against the improvement plan - update November 2019

 Summative self-evaluation - KS4 results against higher targets and similar schools.

 Whole-school summative self-evaluation November 2019.

Head teacher's Performance Management Panel 09/12/19

Full Governing Body 10/12/19

 Chairman's Issues: GDPR, Pupil Report.

 Head teacher's Report

 Summer School Performance Data Update 2019

 Progress against Improvement Plan / Post Inspection Plan

 Standards Sub Group Feedback

 New School 2020 targets - KS3 and KS4

 Submit Meetings Minutes for ratification and issues arising.

 Governor Training

 Link Governor Visits.

Finance / Staffing Sub-Committee 28/01/20

 Update on staffing situation.

 Voluntary Requests from Staff for reducing hours, redundancies and retirements.

 Current Financial Position (Budget 2019/2020).

 Financial Forecasts 2020/2021.

Finance / Staffing Sub-Committee 11/02/20

 Presentation by David Jones, Conwy's Chief Education Accountant.

 Update on staffing situation.

 Voluntary Requests from Staff for reducing hours, redundancies and retirements.

 Current Financial Position (Budget 2019/20).

 Financial Forecasts 2020/21.

 Post 16 Budget.

 Conwy Service Level Agreements, Cynnal (ICT Networks), EAL

Finance Sub-Committee 24/02/20

 Confirm Budget 2020/2021

Pupil Exclusion Panel 03/03/20

 Confidential

Buildings Sub-Committee 04/03/20

 Building Survey.

 Health and Safety Policy.

 Health and Safety 2020 Self Assessment 2020.

Planning Meeting 09/06/20

 Current Staffing Situation

 Budget

 Risk Assessment - Reopening of schools following Covid-19

Full Governing Body18 / 06/20

 Covid Risk Assessment

Finance Sub-Committee 24/06/20

 Current position Budget 2020/2021

 Covid-19 - The Financial Impact on Schools

Full Governing Body 25/06/20

 Covid Risk Assessment

Full Governing Body 03/07/20

 Covid Risk Assessment

Finance Sub-Committee 06/07/20

 2020/21 Budget Update

 Staffing issues

 New Staffing September

 Grants update

 HWB funding

 Rugby Officer Funding

Full Governing Body 08/07/20

 Headteacher's report to include:

 Distance Learning Scheme for lock-down,

 Vulnerable Pupil Support Scheme over lock-in period,

 Examination Arrangements and Presentation of Center Assessment

Grades

 Submit minutes for confirmation and issues arising.

 Introduce the new Headteacher from September 2020

 Governing Body from September 2020.

’ 

Because of COVID 19 the school is not required to publish information on the school's

attendance data for 2019—2020.

Because of COVID 19 the school is not required to publish information on the school's

performance for 2019—2020.

A great variety of activities take place at Ysgol Dyffryn Conwy during lunchtime and af-

ter school. These are run in partnership with the leisure centre located on the school

site. Details of all the activities in which the school took part during 2018/2019 can be

found on our website:

Ysgol Dyffryn Conwy

Together with a summary on the school’s Twitter accounts: @ysgdyffrynconwy /

@PEDyffrynconwy and reports that have been sent to several local community news-

papers.

Some articles have also appeared in the Pioneer and Weekly News.





 -





-

CYLLIDEBAU TERFYNOL YSGOL DYFFRYN CONWY 2019/20 FINAL ACCOUNTS

DYRANIAD £ GWARIANT £

DYRANIAD 2019/2020 3671820 2019/2020 ALLOCATION

Gweithwyr

Athrawon

Athrawon Llanw

Staff Ategol

Cynorthwywyr Dysgu

Goruchwylwyr & Uwch

Arolygwyr Arholiadau

2431294

62960

289722

148343

18448

12014

Staffing

Teachers

Supply Teachers

Support Staff

A.S.W.

Mid Day Supervisors & SMS

Exam Invigilators

PFI & Adeiladau

Costau Ynni

Cynnal a Chadw

Cynnal Tir

Cytundeb Llywodraethwyr PFI

Glanhau

Cynnal Rheolaeth & Arolygaeth

Prydau Ysgol Am Ddim

Rheolaeth & Arolygu & Rheolaeth Safle

Trethi

54119

62322

13654

188000

87019

46366

17833

9493

100992

PFI & Premises

Energy Costs

Repairs & Maintenance

Grounds Maintenance

Governors Agreement PFI

Glanhau

Maintenance and Inspection

Free School Meals

Property & Site Management

Rates

Cludiant

Lwfansau Ceir

Cerbydau

564

1323

Transport

Car Allowances

Vehicles

Cytundebau Lefel Gwasanaeth Conwy

Gwasanaethay ADY

Gwasanaethau Ymgynnwys

Ariannol

Cyflogau & Adnoddau Dynol

Cynllun Offerynnol

7043

128893

4429

13263

23094

Conwy Service Level Agreements

ALN Services

Inclusion Service

Financial

Payroll & Human Resources

Instrumental Scheme

Cytundebau Lefel Gwasanaeth – Arall

Cwmni Cynnal

13000

Service Level Agreements – Other

Cwmni Cynnal

Cyflenwadau & Gwasanaethau

Arholiadau

Buddsoddiad TGCh.

Cronfa Datblygu Ysgol

Cyllid 14-19

Grant Amddifadedd & GGA

Grant Ysgolion Cynradd

Prydlesu Offer

Post

Pyllau Nofio

Teleffon

Trwyddedau & Cytundebau Blynyddol

Wythnos Gweithgareddau

Profion Iechyd & Diogelwch

Lwfans y Pen

Arian Wrth Gefn

Dyraniad Grant Gwella Addysg

77901

8003

-39381

49560

-68488

-5248

11557

3548

1208

2080

11322

1409

1341

71452

28093

69842

Supplies & Services

Examinations

ICT Investment

School Development Fund

14-19 Budget

PDG and EIG Grant

Primary Schools Grant

Equipment Lease

Postage

Swimming Pool

Telephone

Annual Licences and Agreements

Activities Week

PAT Testing

Capitation

Reserves

Education Improvement Grant Alloc.

Incwm

Defnydd o GGA (Balansio Cyllideb)

Incwm Grant DPP,Cyflogau & Pensiwn

40000

69842

121000

Income

Use of EIG (to Balance Budget)

Grant Income PLG,Salary & Pension

CYFANSWM GWARIANT

3958387 TOTAL EXPENDITURE

DIFFYG 2019/2020 -55725 2019/2020 SHORTFALL





’’-

--The following

acon plan has been designed to respond to the 5 recommendaons for improvement from the full inspecon report 21-

24/2/19. The main priories are already linked to our strategic priories for 2019-2021 and our School Development Plan for

2019-20.

’Recommendaons from the Inspecon Report March 2019:

Gwella safonau, yn cynnwys medrau llythrennedd, rhifedd, technoleg gwybodaeth chyfathrebu. / A1: Improve standards,

including literacy, numeracy and informaon and communicaon technology skills.

Codi disgwyliadau’r athrawon o ddefnydd y Gymraeg gan y disgyblion o fewn gwersi cyfrwng Cymraeg a Dwyieithog.A2:

Raise teachers’ expectaons of pupils’ use of the Welsh language in Welsh Medium and Bilingual lessons.

Gwella ansawdd yr addysgu a sicrhau bod athrawon yn cynnig digon o her i’r disgyblion. / Improve the quality of

teaching and ensure that teachers oer pupils sucient challenge

Gwella ansawdd, miniogrwydd ac uchelgais y prosesau hunanwerthuso a chynllunio ar gyfer gwelliant.A4: Improve

the quality, incisiveness and ambion of self-evaluaon and planning for improvement processes

Sicrhau bod dosraniad cyfrifoldebau o fewn yr uwch-dim arwain yn gytbwys. / A5: Ensure that responsibilies are

distributed equally within the senior leadership team.



In order to respond to Estyn’s ndings we will focus

on improving the school’s performance in comparison with similar schools with a specic focus on KS4 and KS5 key

indicators (2019 and 2020 cohorts).

-

 / In order

to respond to Recommendaon 1-3 which relate to standards and provision, we will give a specic focus to planning for

learning with a specic focus on higher order skills, Welsh language provision/bilingualism and challenge.

Er mwyn gweithredu ar Argymhelliad 4 a 5, sydd yn ymwneud â arweinyddiaeth, byddwn yn rhoi sylw penodol i brosesau a

chyfrifoldebau hunan arfarnu a chynllunio ar gyfer gwelliant ar bob lefel. / In order to respond to Recommendaons 4

and 5, which relate to leadership, we will give specic aenon to the processes and responsibilies for self evaluaon

and planning for improvement at every level.

-































MAI/MAY 2019

GORFFENNAF/

JULY 2020

MEDI/SEPT

2019

TACH/NOV 2019

IONAWR/

JANUARY 2020

MAI/MAY 2020

GORFFENNAF/

JULY 2020

MEDI/SEPT

2020

TACH/NOV

2020





Lluniwyd cynllun gweithredu er mwyn ymateb i’r 5 argymhelliad gwelliant o’r Arolwg Llawn 21-24/2/19. Mae cyswllt penodol a

bron pob un ohonynt â Blaenoriaethau Strategol 2020-2023 yr ysgol a Cynllun Datblygu 2020-21. / The following acon plan has

been designed to respond to the 5 recommendaons for improvement from the full inspecon report 21-24/2/19. The main

priories are already linked to our strategic priories for 2020-2023 and our School Development Plan for 2020-21.

Argymhellion o’r Adroddiad Arolwg Mawrth 2019 / Recommendaons from the Inspecon Report March 2019: